John Sumser: When intelligent tools don’t see what matters
Carmen’s device vibrated an alert: Sam’s engagement score dipped below 75 for the third day in a row. The attrition-risk indicator on Sam’s profile was glowing yellow. In another day, it would turn to red. Sam, a key employee and one of her three direct reports, was on his way to becoming an official flight risk.
Carmen’s inbox filled with warnings and advice. “Have you talked with Sam recently?” one email asked pointedly. Another cautioned that “33% of your team is heading for the door.” A third offered advice on ways that good managers improve retention. A fourth delivered an analysis of Sam’s personality, qualifications, engagement scores, promotability index and a comparison of compensation for similar jobs at other companies. The final email offered a list of projects that might be offered as stretch assignments.
Carmen needed to get to the bottom of this in a hurry. If Sam’s engagement score continued downward for five days, she would have to prepare a brief and action plan to report to her supervisor and HR. Sam was being fast-tracked for management jobs and losing him would really hurt the diversity statistics.
Studying Sam’s attendance, Carmen noticed an interesting pattern. Every other week, Sam left early on Thursdays and Fridays. As she was making a note to follow up with Sam on this pattern, her automated coach popped up on her desktop screen. “Lean right into the problem to find your greatest leverage,” it intoned.
Meanwhile, anyone in the department who hadn’t recognized Sam’s accomplishments in the past 10 days was prompted to do so. Various digital coaches and assistants suggested things to do to make Sam feel more included, such as inviting him out for drinks after work.
In Sam’s cube, things were different. Sam was a single dad with two young children, 8 and 10. His mother, who usually handled afternoon childcare, was in the hospital for surgery. He was asking for favors from friends and neighbors to look after the kids in the afternoons.
But, when that didn’t work, his kids were fending for themselves for the first time. It would be four hours between the time the kids got out of school and Sam got home. He normally left early every other Thursday and Friday to get the kids. But he couldn’t pick them up more often because of important project deadlines, and he was low on PTO.
When he found someone to watch the kids, he stopped by the hospital to see his mom on the way home. The hospital wouldn’t let the kids in because of their age. But he never knew when it would work out and he felt guilty for not being there for his mom and his children. Sam felt overwhelmed and trapped.
But Carmen didn’t know any of this. Carmen’s analysis, driven by pointers from her intelligent tools and automated coaches, led her to conclude that Sam’s issues must stem from work. When she talks to Sam, they have a lengthy conversation about a difficult customer and the pressure of some deadlines. She asks how things are going otherwise. Sam says, “Fine.”